When a survey is shared, people are given a level of access to each section of the survey. A team member's default access level is determined by their seat type, but it may be possible to edit the level of permissions someone has. The highest level of access available to people outside of your team is View Only.
Each person you share with is given the highest level of access by default, based on their seat type's permissions.
| Seat type | Default access levels |
| Enterprise user or Full Access seats (Primary Admin and Full User roles) | Design Survey—Full Access Collect Responses—Full Access Analyze Results—Full Access |
| Contributor seats (Analyst) | Design Survey—View Only Collect Responses—View Only Analyze Results—Full Access |
| People not on your team | Design Survey—View Only Collect Responses—View Only Analyze Results—View Only |
While sharing a survey, you can click the Edit permissions icon to update the default access levels for each section of the survey for Full Users and Admins or Analysts you selected.
If you don't have any Analysts selected to share with, and you want to assign different access levels to each Full Access seat, select Set individual permissions and click the Edit permissions icon. You won't see this option if you have Analysts selected to share a survey with, but you can always Edit permissions later.
Depending on your plan type or your Team Sharing settings, you may or may not be able to edit the level of access other team members have to each section of the survey.
Access Level | Description |
| Full Access | Full Access permissions to view, create, edit, or delete anything in the Design Survey section. |
| View Only | People with View Only permissions can view the Design Survey section but can't see most survey settings like options, logic, or question settings. They also can't edit or delete anything in the Design Survey section. |
You need to refresh the Design Survey page to see other people's changes.
There isn't a way to track changes, view live collaborative editing, revert changes, or see who's currently editing the survey.
TIP! Get feedback without giving access. Invite someone to comment on your survey design if you want to get feedback without giving them access to your survey in their account.
Access Level | Description |
| Full Access * | Full permissions to view, create, edit, or delete anything in the Collect Responses section. This access level is only available when Analyze Results is also set to Full Access. |
| View Only * | People can view the collector list and some information in each collector, but they can't edit collector options or send the survey to get responses. |
| No Access | No Access to the Collect Responses section. |
* People you share your survey with may run into access level limitations due to certain collector type exceptions.
Access Level | Description |
| Full Access | Full permissions to view, create, edit, or delete anything in the Analyze Results section. People will see any rules, saved views, custom charts, shared data pages, exports, or text analysis created by the survey owner or any others with Full Access permissions. You need to refresh the Analyze Results page to see other people's edits to the Analyze Results section. Full Access in Analyze Results is only available when Collect Responses is also set to Full Access. |
| View Only | People can view the survey results in the Original View only. People won't see any rules, saved views, custom charts, shared data pages, exports, or text analysis created by the survey owner or others, and they can't make any changes or create exports. |
| No Access | No Access to the Analyze Results section. On the My Surveys page, people won't see how many responses a survey has—they see ≥1 instead. |
TIP! Share results with anyone! To share your survey results with a wider audience, create a shared data page or results dashboard and share the link anywhere.
New Homepage Beta: If you’re seeing the new homepage experience and want to manage a survey but don't see the option available, click the New Homepage toggle to access My Surveys.
What you can do with a shared survey depends on whether you're the survey owner or a survey is shared with you.
Action | Survey Owner | Shared with you (Any access level) |
| Send a copy | ✅ | ✅ |
| Transfer a survey | ✅ | ❌ |
| Clear responses | ✅ | ❌* |
| Delete a survey | ✅ | ❌ |
| Use an Integration | ✅ | ❌ |
* People with Full Access permissions to the Collect Responses or Analyze Results sections are able to clear or delete responses from those sections—just not from the My Surveys page.