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How to Archive Questions within a Form to Preserve Collected Data
The purpose of this documentation is to outline the steps you will need to take in order to archive a question within an established form. Some of the main reasons you may wish to archive a question would be:
- It is no longer relevant to your application process but you wish to preserve the data you have collected
- The question choices are significantly changing
Setting up the established form to archive a question
- Go to the Form Builder
- Select the question that you wish to archive
- Select the Duplicate icon.
TIP! Rename the original question to indicate it is not active (ie. [ARCHIVED] Program of Study) - Add a new Hidden Field question from the Advanced Question Type dropdown and move it above the archived question. This new question is only visible to administrators.
- Name the new Hidden Field question (ie. Hide [ARCHIVED] Program of Study) and give it a value of 1
- Open up the Branching Editor
Add Branching Rules to hide the archived question
- Create a new rule by selecting Add Branching Rule
- Conditions: select the Hidden Field question where the Value is exactly 1
- Actions: select Hide a Question within the Dynamic options and choose the archived question that should be hidden
- Save Rule
- Save your form and preview your page to confirm that the question will not appear for applicants
